Document Scanning in New Bern, NC
Craven County Records Scanned and Made Searchable
If you have searched document scanning near me in New Bern, the paper stays in the Carolinas and no software purchase comes with it. Records Reduction has scanned over 100 million pages since 1998, and Craven County paper documents come back as searchable PDF and TIF with OCR on every page. Index data arrives in Excel, the file formats are open standard, and originals are shredded or returned.
How Scanning & Indexing Works
Consult & Quote
Free Assessment
We review your volume, file types and indexing needs, then quote flat, all-in pricing with no contract.
Outcome:
Free, No-Obligation Quote
Collect & Prepare
Boxes or On-Site
We pick up your boxes under chain of custody, or scan on-site when material is too sensitive to move.
Outcome:
Chain of Custody Intact
Scan &
Index
OCR and Indexing
High-volume scanners with double-feed detection capture every page, and OCR makes the text fully searchable.
Outcome:
Every Page Searchable
Deliver & Dispose
Built To Your Workflow
Files arrive in the formats you use, index data in Excel, and originals shredded or stored on request.
Outcome:
A Paperless Archive
Scanning and Digitizing Services for Eastern North Carolina
Business records, patient charts, personnel and AP/AR files, blueprints, microfilm and legacy media converted to searchable digital files, handled locally in the Carolinas with no long-term contract.
VHS to Digital
Convert aging VHS, camcorder, and home-video tapes into digital files you can safely watch and share.
Photo Scanning
Turn your prints, slides, and negatives into sharp, organized digital files your whole family can share.
Medical Records Scanning
HIPAA-compliant medical chart scanning that puts any patient record one search away for your clinical staff.
Legal Document Scanning
Case files, pleadings, and discovery turned into OCR-searchable PDFs indexed by client or matter number.
Accounting Scanning
AP and AR files, invoices, and statements indexed by vendor or date so any retrieval takes just seconds.
HR Document Scanning
Personnel files, I-9s, and reviews digitized with restricted access for your HR team and no one else.
Large Format Scanning
Blueprints, maps, and drawings up to 44 inches wide scanned without cutting or folding a single sheet.
Microfilm Scanning
Reels, fiche, and jackets converted to searchable digital images you can actually open, read, and share.
Aperture Card Scanning
Engineering aperture cards scanned and indexed so drawings surface in seconds without a card reader.
Book Scanning
Bound books, ledgers, and newspapers captured on an overhead scanner that never once breaks a spine.
Client Reviews
Businesses across the Carolinas trust Records Reduction for secure, on-time document shredding and scanning.
New Bern Scanning Questions
What New Bern offices ask before handing over important documents, from how boxes are collected to which Craven County towns we cover, what scanning costs, and what we scan.
Craven County records are collected on a scheduled pickup under documented chain of custody, or you can send them by tracked shipping. Files that cannot leave your building are scanned on-site instead, which is how most practices and municipal offices handle active records. Boxes are also welcome at our Matthews location during business hours.
Craven County records are scanned at our own facility rather than an office in New Bern, and every job runs through our own staff at an access-controlled building under video surveillance. Scanned documents come back as searchable PDF or TIF with index data in Excel, file formats free tools already open. Originals are shredded under our NAID AAA certification or returned. Call (919) 342-5032.
All of Craven County — New Bern itself plus Havelock, River Bend, Trent Woods, Bridgeton, Vanceboro, Cove City and Dover — along with the coast and river country around it. That takes in Newport, Morehead City and Beaufort in Carteret County, Oriental, Grantsboro and Bayboro in Pamlico County, Kinston in Lenoir County, and Washington and Jacksonville either side.
Boxes travel and on-site scanning is scheduled, so coverage is not a route boundary the way our shredding is. A Havelock contractor and a Morehead City medical practice are quoted the same way and scanned by the same staff on the same equipment. If your town is not named above, call and ask.
Document scanning is quoted per page, with the rate falling as volume rises, and one number covers prep, scanning, indexing and secure destruction of the originals rather than a stack of line items. Pulling staples, paper clips and binder clips is part of prep and is not billed separately.
Because we do not sell viewer software, there are no license fees, no installation charges and no IT time to budget for. What moves the number is page count, how much indexing you want, and whether anything needs special handling. There is no long-term contract, so you can scan one file room and stop. Call for a free assessment and a flat, all-in quote.
Healthcare, municipal departments, marine and construction trades and professional offices make up most of the work here — patient charts, permit and project files, job paperwork, personnel files full of personal documents, and accounts payable batches. Charts convert to e-charts for EMR and EHR systems under HIPAA compliant handling, and we sell no imaging software, so output fits your existing system.
Historic and oversize paper is handled on the same job — blueprints and engineering drawings, bound books and newsprint, microfilm, microfiche and aperture cards, plus photo scanning for prints and slides. Double-feed detection catches every page, and scanned documents are indexed the way your staff searches. Paper can be securely shredded afterward.
Get a Free Quote on Shredding or Scanning Today
Locally owned since 1998, with mobile trucks running Charlotte, Huntersville, and the Grand Strand every week.
Serving all of North & South Carolina
Our Locations
Three staffed offices across the Carolinas, plus two partner drop-off points for smaller jobs. Mobile shredding trucks reach every county we serve.
- (704) 351-0949
- info@recordsreduction.com
- Fax: (704) 631-4539
- NAID AAA Certified destruction
- Certificate of Destruction on every job
- Locally owned since 1998 — not a franchise
“They pulled the truck right up to our building and we watched every box go in. Scheduling was easy, the price was exactly what we were quoted, and the certificate was in my inbox the same afternoon. This is how it should work.”— Verified Google Review
All offices: Monday – Friday, 8:30 AM – 5:00 PM
Drop-Off Partners
Drop-off onlyIndependent partner businesses that accept smaller shredding drop-offs on our behalf — these are not staffed offices.
Bizxpress
3116 Weddington Rd #900, Matthews, NC 28105
Mon – Fri, 8:30 AM – 6:30 PM
Sat, 9:00 AM – 3:00 PM
Craven County Communities We Serve
Craven County anchors our scanning work in this part of Eastern North Carolina, and boxes reach us from Carteret, Pamlico, Jones and Lenoir county offices too. If your town is not listed, ask.
- Bayboro, NC
- Beaufort, NC
- Bridgeton, NC
- Cove City, NC
- Dover, NC
- Grantsboro, NC
- Havelock, NC
- Jacksonville, NC
- Kinston, NC
- Morehead City, NC
- New Bern, NC
- Newport, NC
- Oriental, NC
- River Bend, NC
- Trent Woods, NC
- Vanceboro, NC
- Washington, NC